Upon approval of the service request, an electronic confirmation is sent to the requesting department. Three key references included on the work order are the:
A Physical Plant Open Order Request can be established for immediate response by Physical Plant personnel for emergency type Physical Plant services. A separate Work Order will be issued for each emergency call using information received on the Open Order Request eliminating the need for a separate service request for each "trouble call". Contact customer@pplant.msu.edu or call 432-0250 to receive more information about this service.
Information regarding the procedure to obtain approvals and schedule non-student outdoor events, including 5K runs, events with tents, including tailgate tents, A-Frames, as well as outdoor banners and signs can be found at http://custodial.msu.edu/OutdoorUseMapsPDF.htm. Forms are available at: http://custodial.msu.edu/OutdoorUseFormsPDF.htm. Guidelines and policies, including the tent policy, are available at: http://custodial.msu.edu/OutdoorUseGuidelinesPDF.htm. For additional information call 355-8485. (Student events are facilitated through Student Life, 355-8286.)
Physical Plant is the unit that implements the requests for extending HVAC operation in buildings on campus. All requests will be logged with the requestor's name, department affiliation/position, phone number, date and time and location of activity, number of people associated with the activity, and the reason/purpose for extension. Under all circumstances, requests should be sent in as a service request, see www.pp.msu.edu and click on "Download Service Request", the department is Maintenance Services-HVAC. Physical Plant Building Services phone number is 353-1760 for questions. Billing will occur for incurred cost where appropriate.
In keeping with the Environmental Stewardship goals data monitoring the additional run-time requests for Tier III and IV will include the additional energy use including kwh costs to the general fund and CO2 emissions calculations on a semester basis. This information will be shared with the Vice President for Finance and Operations and the Provost.
Additional conditions: Four or more similar requests by the person/department within a 6 month period
will automatically elevate the request to a Tier II request. Denial of a request, for any reason,
may be appealed to a Tier II level.
Additional conditions: Two or more similar requests by the person/department within a 6 month period will
automatically elevate the request to a Tier III request. Denial of a request, for any reason, may be appealed to a Tier III level.
Additional conditions: Two or more similar requests by the person/department within a 12 month period will
automatically elevate the request to a Tier IV request. Denial of a request, for any reason, may be appealed to a Tier IV level.
Final Appeal: Denial of a request, for any reason, may be
appealed to the Vice President for Finance & Operations and
the Provost.
This policy has been developed as part of the University's Waste Management Strategy, to allow for the recovery of all materials generated at the University which have a reuse or recycling value.
Purpose: To provide a framework to guide procedures for the appropriate disposition of all equipment, items, and non-hazardous materials which are no longer needed by the current user, yet have a residual value to the University.
Policy: All items acquired by University departments, regardless of the source of funds, are under University control and subject to the disposal procedures below:
The Waste Management department currently provides services in Refuse (trash) Disposal, Recycling, and Waste Reduction to help you comply with these policies.
White and Mixed paper collection is available in all academic, administrative and most service buildings. The program works as follows:
Items such as bound books, glossy brochures, purged files, etc. are also recyclable. Call the MSU Recycles! Hotline to arrange for a special pickup.
These periodicals with all glossy pages are collected at different locations throughout academic and administrative buildings in containers provided to each building. Call for location information or to schedule a special pick up.
These are collected in all buildings at a designated location, many with a marked container, usually at the loading dock. Individuals and departments are required to transport the paper to these containers.
Outdated Ameritech, faculty/staff, and student directories are collected on campus at the time of distribution of the new directories. Call the Hotline at 5-1723 for location information.
Empty Toner Cartridges will be collected for reuse by the Office Paper recycling staff if they are placed in the original packaging and left next to the office paper "intermediate" container.
Empty Ink Jet cartridges can be sent to MSU Recycling, via campus mail. Please use the plastic bag furnished with the cartridge purchased from University Stores, or call the Hotline to request one.
Corrugated cardboard cartons are collected from many receiving areas and other campus buildings. Please call if you have large amounts of cardboard in your building. The Office of Recycling and Waste Management will provide containers and guidelines to follow for preparation.
In addition, Polyfoam "packing peanuts" only (no cups or blocks) are collected and redistributed by University Stores for re-use by shipping departments. Simply place in a plastic bag, and label for Campus Mail pick up.
A mobile Recycling Center is available for residents of the University Apartments. It accepts household materials such as newspaper, corrugated cardboard, office papers; and glass, plastic and metal containers.
A plan for serving the Residence Halls is also being developed.
For status updates and further Recycling information, call the MSU Recycles! HOTLINE at 355-1723.
Education is the key to solving our waste problem. Much of our waste can be eliminated through examining purchase, use and disposal practices. The Waste Management department can provide information to faculty, staff and students on ways to reduce the amount of waste they produce, and how to get items either reused or recycled instead of landfilled. The MSU Recycles! HOTLINE is 355-1723.
Key Shop charges are included in the Physical Plant Division billing, a monthly statement of charges for service. Entries on the billing statement reflect all charges posted up to the statement date. Call 355-3375 with any questions concerning monthly billings.
The Motor Pool, located in the Central Services Building, is open from 7:00 a.m. until 5:00 p.m., Monday through Friday.
The Service Garage is located on the East side of Spartan Stadium. Office hours are from 7:00 a.m. to 4:30 p.m., Monday through Friday. Service bay hours are 7:30 a.m. to 6:00 p.m. Monday through Friday. Available products include gasoline, diesel fuel, motor oils, antifreeze, and other parts and accessories. Available services include oil changes, lubrication, tune-ups, front-end alignment, vehicle washing, wheel-balancing, wrecker service, body work, major repairs, etc. The Service Garage also sends monthly maintenance reminder reports to vehicle owners. Customers may schedule appointments or arrange other services by telephone (355-1868), Fax (355-1738), e-mail (garage@pplant.msu.edu) or mail.
Michigan State University operates 24-hour, automated self-serve gasoline and diesel fuel pumps (located on the East side of Spartan Stadium). Questions regarding fuel service may be directed to the Service Garage at 355-1868, Fax 355-1738 or e-mail at garage@pplant.msu.edu.
The Inventory Department maintains a listing of vehicles for insurance purposes (See Manual of Business Procedures, Section 224.)
University vehicles are covered under the University Insurance Policy (Section 35). A copy of the vehicle registration, current insurance information, and required vehicle accident report forms (accident kit) should be carried in the vehicle glove compartment at all times. Additional forms are available from the Transportation Services Department. A supplemental collision and comprehensive Vehicle Protection Plan (VPP) is also available from Transportation Services. Telephone 353-5280 for additional information. This supplemental coverage enables the vehicle owner to pay an annual fee and reduce collision deductible from $5000 to $500. Coverage is included on Motor Pool leased vehicles.
To legally operate Michigan State University vehicles, state and federal law requires that employees possess the appropriate vehicle operator license and, in some cases, medical certification.
Federal law specifies that every person who operates a commercial motor vehicle and is subject to the Commercial Driver License (CDL) requirement is also subject to alcohol and controlled substances testing. University policy and procedures governing such testing may be found in the Human Resources Policy and Procedures Manual.
University vehicles are licensed in accordance with the Vehicle Policy and State of Michigan law. License, registration, and title records are maintained at the Transportation Services Department. License plates may not be altered, removed, transferred, or destroyed without coordinating with the Transportation Services Department.
Requisitions for vehicle purchase should be submitted to the Purchasing Department prior to September of each year so that the University may obtain the maximum fleet purchase discounts available. Requests for vehicle lease should be submitted to the Motor Pool with as much advance notice as is possible. Questions pertaining to lease and purchase policies may be directed to the Transportation Services Department (353-5280) and the Purchasing Department (355-0357), as appropriate.
Vehicle purchases which result in an addition to the fleet, require appropriate approval and completion of a Request for Long Term Lease or Ownership of a University Vehicle (Form 0-12491). Questions may be directed to the Transportation Services Department (353-5280).
Delivery of new vehicles, transfers between departments, and sale or disposal of vehicles is coordinated by Transportation Services where appropriate decals are installed or removed in accordance with University policy, license plates are assigned or removed, and fleet administrative and maintenance records are updated as required. Ownership lease and transfer of vehicles will be as specified in para. I, Licensed Motor Vehicle Policy. University vehicles will be sold or traded, whichever is most advantageous. Normally, sale of vehicles will be through the MSU Credit Union or MSU Surplus Store, although some may be sold at State of Michigan Auction. Questions regarding the specific process may be directed to the Transportation Services Department (353-5280).
XV. VEHICLE SAFETY/INSPECTIONS
Manufacturer vehicle recalls should be coordinated with the Service Garage to assure maintenance records are updated. Departments may take the vehicle to a dealer for repairs or request Service Garage assistance.
Fleet purchase credit cards are made available for use when purchasing off-campus fuel for Motor Pool vehicles to minimize University expense. Major oil company credit cards for department-owned vehicles may be requested from the Accounting Office (355-5000). Contact Transportation Services (353-5280) to obtain or vehicle fuel cards for use in the University 24-hour, self-service fuel system.
Reimbursement for travel related expenses should be processed as outlined in Section 70 of the Manual of Business Procedures. Many reimbursements for expenses associated with Motor Pool lease vehicles may be made immediately at the Motor Pool. Questions should be directed to the Motor Pool (353-5280).
A variety of Motor Pool vehicles are available to lease for field trips. Field Trip Policy is outlined in the Manual of Business Procedures, Section 25.
Charges for vehicle and transportation services appear on the monthly departmental Physical Plant billing statement and the University Fund Ledger. Questions regarding billing statements may be directed to the Physical Plant Business and Personnel Office (355-3375).
Emergency vehicle assistance may be obtained by telephoning Transportation Services (353-5280) or the Service Garage (355-1868). During holidays and other than normal office hours, requests for emergency assistance should be directed to the University operator (355-1855). If necessary, these numbers may be telephoned "collect."
Information and assistance pertaining to University vehicle operation or transportation services may be obtained from the Transportation Services Department (353-5280).
To detail procedures for directory information changes, telephone equipment changes and telephone service charges.
The MSU community expects that voice communication systems will be functional in the event of emergencies*, will allow for a wide variety of features/capabilities and will operate at a reasonable cost. These procedures attempt to provide departments with steps to best ensure the success of such systems.
It is highly recommended that departments consult with MSU Telecom Systems staff when purchasing equipment that affects voice communications.
*Emergencies may necessitate the use of Enhanced 911 (user dialing local emergency services) or Reverse 911 (Campus Public Safety initiating a call to a telephone number) capabilities.
Each department is responsible for reviewing the monthly, long distance call and local call charges and verifying that the charges are applicable.
Starting with July 2007 calling period, monthly telecommunication service statements will be available thru a secured website. Paper statements will not be mailed. Statements can be reviewed on-line, printed and/or exported by each department as needed to verify monthly charges. For more information, see the 'Billing' category on the Telecommunications Systems website at www.telecom.pp.msu.edu.
Prior to the July 2007 calling period the Plant Division sent each department a monthly telephone statement itemizing charges for use of telephone equipment, long distance, local calls, directory advertising, broadband services, etc.
Email to telesyst@pplant.msu.edu, or call 884-4357 (on campus 4-HELP) for billing assistance.
For more information, see Telecommunication Services Billing FAQs under the 'Billing' or 'FAQ' categories at www.telecom.pp.msu.edu.
The Long Distance Telephone Record (University Stores stock order #14027160) is one method that may be used to track department calls. These can be made available to all persons in the department who make long distance calls.
To request credits for long distance telephone calls:
In most cases, long distance carriers will not issue a credit for calls originating from a department telephone.
The department is responsible to restrict access to staff telephones to authorized persons only.
Personal toll calls must not be charged to University telephones.